Data protection declaration for applicants
Purpose of processing
The personal data you have transferred with your application is required in order to carry out the application process and to determine whether we will offer you the position you have applied for and hire you on at our establishment.
If you have agreed therein that your application and your relevant data may also be considered for further positions, we will process your data to determine whether we will offer you position other than the one which you have applied for and hire you on at our establishment.
Duration of processing
In general, we save your data as long as is required for the application process. If you have only applied for a specific position (and have not consented to the consideration of your application and related data for other positions) and receive a letter of refusal from us for the applicable position, we will delete your data no later than 6 months after you have received the letter of refusal from us unless further storage is required for legal reasons.
If you accept our offer to be hired on as an employee at our establishment, we will save your data for the duration of your employment relationship. In this case, you will be provided with extensive information regarding the processing of your data in connection with the employment relationship at the Max‐Delbrück Center for Molecular Medicine as soon as you start your employment relationship with us.
Categories of recipients of your personal data
If you apply to us, we will not pass your data on to third parties. Only the employees of our company, who must view your data in connection with the application process, have access to your personal data, particularly the HR department and the decision makers from the technical department.
As soon as your data is required for the work of the lawyers working for us, we will pass your data on to them to the necessary extent.
Your Rights
Ihnen stehen in Bezug auf Datenverarbeitungen bei dem Max‐Delbrück‐Centrum für Molekulare Medizin folgende Rechte zu:
Right of access for the data concerning your person that we process (Art. 15 DSGVO [GDPR])
You have a right of access for the data concerning your person that we process as well as further information in accordance with Art. 15 DSGVO, which is related to data processing. At request, we are happy to share the applicable data and information with you and provide you with a copy of this data.
Right to the rectification of data (Art. 16 DSGVO)
You have the right to the rectification of your data if your data is incorrect or – in consideration of the purposes of processing – incomplete.
Right to the rectification of data (Art. 17 DSGVO)
You have the right to erasure if data is no longer required, processing is illegitimate or in the event of other cases as per Art. 17 DSGVO. In these cases, we will promptly delete your data.
Right to the restriction of processing (Art. 18 DSGVO)
You have the right to the restriction of your data in the cases described in Art. 18 DSGVO. This includes, among other things, the case that we process data at centres or to an extent, due to which data processing is no longer legally justified.
Furthermore, it may be the case that data is subject to a retention obligation and we are therefore not allowed to delete it without needing to take further action. In this case, we restrict processing to the greatest degree. Restriction generally means that the data is saved, but it can no longer be accessed by employees.
Right to data portability (Art. 20 DSGVO)
The right to so‐called data portability makes it possible for you to receive data concerning your person, which you have provided us with, in the format prescribed by Art. 20 DSGVO and to have it transferred to you by us. However, the provision of this data excludes data that we obtain ourselves through processing (so‐called processing results).
Right to object to processing, which is based on Art. 6 para. 1 p. 1 lit. e, f DSGVO (Art. 21 DSGVO)
We shall discontinue the processing performed on the basis of Art. 6 para. 1 p. 1 lit. e, f DSGVO (performance of a task in connection with public authority/interest or processing to uphold legitimate interests) if you object to this and the objection is justified.
The right to not to be subject to a decision based solely on automated processing (Art. 22 DSGVO)
In the event of automated decision‐making, we will inform you in particular of the scope and intended effects of the processing of your data. You have the right to not be subjected to such a decision, which has a legal effect vis‐à‐vis you or has a similar substantial impact on you unless one of the reasons specified in Art. 22 para. 2 DSGVO is at hand.
You also have a right of appeal before the competent regulatory authority Berliner Beauftragte für Datenschutz und Informationsfreiheit (the Berlin Commissioner for Data Protection and Freedom of Information), Friedrichstraße 219, 10696 Berlin.